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simple question

Discussion in 'Information Technology' started by Cletus Stripling, Nov 18, 2005.

  1. Cletus Stripling

    Cletus Stripling
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    Guest

    I really have never used Access and need to do something really simple
    in the quickest way therefore posting here.

    I have a table with the following fields:
    Name (text)
    Count (just a number)

    I want to create a simple report that lists each name with a sum of the
    count field. In the report, how do I add the field to quickly total the
    count?

    For example,
    table
    John Doe 10
    Sue Smith 5
    John Doe 3
    John Doe 2
    Kim Jones 1


    report
    John Doe 10
    3
    2
    Sum 15

    Sue Smith 5

    Kim Jones 1
     
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  3. KARL DEWEY

    KARL DEWEY
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    Guest

    Open your report in design view. On the menu click on VIEW - Sorting and
    Grouping. This opens another window. Click in the Field/Expresion grid and
    select your name field. Then in the lower grid change Group Footer to Yes.
    Close the Sorting and Grouping window.

    In the group footer add a textbox with =Sum([YourValueField])

    "Cletus Stripling" wrote:

    > I really have never used Access and need to do something really simple
    > in the quickest way therefore posting here.
    >
    > I have a table with the following fields:
    > Name (text)
    > Count (just a number)
    >
    > I want to create a simple report that lists each name with a sum of the
    > count field. In the report, how do I add the field to quickly total the
    > count?
    >
    > For example,
    > table
    > John Doe 10
    > Sue Smith 5
    > John Doe 3
    > John Doe 2
    > Kim Jones 1
    >
    >
    > report
    > John Doe 10
    > 3
    > 2
    > Sum 15
    >
    > Sue Smith 5
    >
    > Kim Jones 1
    >
     
  4. Cletus Stripling

    Cletus Stripling
    Expand Collapse
    Guest

    Thanks! Exactly what I needed!

    KARL DEWEY wrote:
    > Open your report in design view. On the menu click on VIEW - Sorting and
    > Grouping. This opens another window. Click in the Field/Expresion grid and
    > select your name field. Then in the lower grid change Group Footer to Yes.
    > Close the Sorting and Grouping window.
    >
    > In the group footer add a textbox with =Sum([YourValueField])
    >
    > "Cletus Stripling" wrote:
    >
    >
    >>I really have never used Access and need to do something really simple
    >>in the quickest way therefore posting here.
    >>
    >>I have a table with the following fields:
    >>Name (text)
    >>Count (just a number)
    >>
    >>I want to create a simple report that lists each name with a sum of the
    >>count field. In the report, how do I add the field to quickly total the
    >>count?
    >>
    >>For example,
    >>table
    >>John Doe 10
    >>Sue Smith 5
    >>John Doe 3
    >>John Doe 2
    >>Kim Jones 1
    >>
    >>
    >>report
    >>John Doe 10
    >> 3
    >> 2
    >>Sum 15
    >>
    >>Sue Smith 5
    >>
    >>Kim Jones 1
    >>
     
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