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Sharing a Database

Discussion in 'Information Technology' started by Matt W., Oct 27, 2005.

  1. Matt W.

    Matt W.
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    Guest

    I have a Main database with 4 forms, 5 queries, and 2 joined tables. I want
    to distribute the 4 forms to different users among a shared network. Instead
    of applying security, what i did was create separate databases for each form
    i want to distribute and linked the tables in them to the Main database. I
    have form A,B,C, and D(as well as a database for each of those) and i don't
    want a user who uses form A to see form C. So my plan is to share the
    databases on the network, but create a shortcut on each user's desktop to
    open the specific database in which the form they need resides. There will be
    approximately 60-70 users sharing the databases. Does this sound like plan
    that should work or am i going about this all wrong?
    Any help is appreciated.
    Thanks
     
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  3. xRoachx

    xRoachx
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    Guest

    "Matt W." wrote:

    > I have a Main database with 4 forms, 5 queries, and 2 joined tables. I want
    > to distribute the 4 forms to different users among a shared network. Instead
    > of applying security, what i did was create separate databases for each form
    > i want to distribute and linked the tables in them to the Main database. I
    > have form A,B,C, and D(as well as a database for each of those) and i don't
    > want a user who uses form A to see form C. So my plan is to share the
    > databases on the network, but create a shortcut on each user's desktop to
    > open the specific database in which the form they need resides. There will be
    > approximately 60-70 users sharing the databases. Does this sound like plan
    > that should work or am i going about this all wrong?
    > Any help is appreciated.
    > Thanks
     
  4. M Skabialka

    M Skabialka
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    Guest

    Multiple databases to maintain sounds like a nightmare. Why don't you have
    it all in one front end database, and identify the users when they open the
    database and only allow certain forms to be visible to them, from a
    switchboard or menu or something?

    I keep a table of user logon names and set permissions based on that. If
    their name isn't in the table, the database says sorry, and closes!
    Otherwise they only see certain buttons which open certain forms, and combos
    show customized options also.

    To get their logon name use: Environ("username"). You can keep their real
    name in the table also for reference and use it to customize their statup
    form. "John Doe is currently logged in".

    Mich

    "Matt W." <MattW@discussions.microsoft.com> wrote in message
    news:1575CFFE-3F08-48D9-AF6D-A8D0098CEB3B@microsoft.com...
    >I have a Main database with 4 forms, 5 queries, and 2 joined tables. I want
    > to distribute the 4 forms to different users among a shared network.
    > Instead
    > of applying security, what i did was create separate databases for each
    > form
    > i want to distribute and linked the tables in them to the Main database. I
    > have form A,B,C, and D(as well as a database for each of those) and i
    > don't
    > want a user who uses form A to see form C. So my plan is to share the
    > databases on the network, but create a shortcut on each user's desktop to
    > open the specific database in which the form they need resides. There will
    > be
    > approximately 60-70 users sharing the databases. Does this sound like plan
    > that should work or am i going about this all wrong?
    > Any help is appreciated.
    > Thanks
     
  5. xRoachx

    xRoachx
    Expand Collapse
    Guest

    LOL, I forgot to reply in the last post. Anyhow, I don't know what your
    business situation is or what you are using your databases for so my comments
    are more general in nature.

    First, I wouldn't create seperate db's for each form but keep the four forms
    in one db. I would create four groups and allow each group to only access
    their respective form. This accomplishes what you want but you only have to
    manage one db instead of four.

    Second, instead of creating shortcuts for the users, split your database.
    You can give each user of the db the frontend while you manage the backend.
    This is more network traffic friendly and also accomplishes what you want.

    Last, for both of these topics, search through the access forums and you
    will find plenty of resources to help you get started. :)

    "Matt W." wrote:

    > I have a Main database with 4 forms, 5 queries, and 2 joined tables. I want
    > to distribute the 4 forms to different users among a shared network. Instead
    > of applying security, what i did was create separate databases for each form
    > i want to distribute and linked the tables in them to the Main database. I
    > have form A,B,C, and D(as well as a database for each of those) and i don't
    > want a user who uses form A to see form C. So my plan is to share the
    > databases on the network, but create a shortcut on each user's desktop to
    > open the specific database in which the form they need resides. There will be
    > approximately 60-70 users sharing the databases. Does this sound like plan
    > that should work or am i going about this all wrong?
    > Any help is appreciated.
    > Thanks
     

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