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Re: how do I set up a single field with mulitple entries in a drop

Discussion in 'Information Technology' started by DJScotty, Oct 27, 2005.

  1. DJScotty

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    Thanks so much for your help, I really appreciate the time you take to help
    up access-challenged folks.... I took a couple access 2000 basic classes some
    time ago, and now i'm rusty, as well as still green. I will be more specific
    about my needs here.

    I am setting up a database for a man that does trust appraisals. Attorneys
    send us work which involves appraising properties for their clients. I can
    already see that I will need to make a table for the attorneys (called
    "customers") and one containing information about the attorneys' client
    (maybe called "trustees") so that I can make a relationship between the two
    showing which attorney belongs to which trustee and so on.

    Right now I'm trying to set up the "trustee" table and occasionally a
    trustee has mulitple properties that need to be appraised. If I am
    understanding correctly, I need to make another table (maybe "additional
    properties") that relates to my "trustee" table. Or, can this be all done in
    the "trustees" table without having to make a new colum for every new
    address....OR should I just put all the address relating to the "trustees" in
    a seperate table......Think I bit off more than I can chew....Whew.....Thanks
    again for your help

    "John Vinson" wrote:

    > On Tue, 25 Oct 2005 20:29:05 -0700, "DJScotty"
    > <DJScotty@discussions.microsoft.com> wrote:
    > >For instance, making a phone list where the "phone" field could contain
    > >several entries veiwable by clicking on as arrow to drop down the box

    > That's not how relational databases work.
    > If you have a one (person) to many (phone) relationship, use TWO
    > tables in a one to many relationship. The Phones table would have a
    > link to the Primary Key of the People table (ContactID perhaps), a
    > field for the phone number, and perhaps a PhoneType field (with values
    > "Home", "Work", "Cell", "Fax" for example). You'ld use a Subform on
    > the form you're using to enter people data bound to this Phones table.
    > John W. Vinson[MVP]
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