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Help learning Access

Discussion in 'Information Technology' started by Newberry, Oct 28, 2005.

  1. Newberry

    Newberry
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    Guest

    I've inherited a FoxPro database at work & I'm presently using Excel to
    produce reports from the imported data.
    I believe Access would be better suited for producing reports and so I am
    trying to learn Access
    ..
    I need to find particular words (locations i.e. store, compound) which have
    been typed in a comment field, and in excel I would use something like:

    =IF(ISNUMBER(SEARCH("store",R2)),"DS",IF(ISNUMBER(SEARCH("compound",R2)),"DC",IF(ISNUMBER(SEARCH("laundry",R2)),"DL","2B")))

    How do I achieve this in Access as I want to produce a report that is sorted
    by location.

    FYI I can not change the FoxPro database only export the information in it.

    Any constructive help would be appreciated
    Newberry

    --
    Remove DOG from email address to contact

    --
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  3. Brendan Reynolds

    Brendan Reynolds
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    Guest

    You could do it with nested IIf() function calls. For example, you could use
    an expression like this in a query ...

    SortOnThis: IIf([TestMemo] Like "*store*","store",IIf([TestMemo] Like
    "*compound*","compound","laundry"))

    .... where 'TestMemo' is your comment field.

    This assumes that the comment field will always contain one of the three
    words - if it doesn't contain either 'store' or 'compound', this expression
    assumes that it therefore must contain 'laundry'. The expression will become
    correspondingly more complex if the comment field may contain other location
    keywords, or no location keyword.

    Sorting on the result of an expression like this is likely to be slow -
    potentially, extremely slow, if sorting a large number of records across a
    network.

    The solution to both of these problems would be to add an indexed 'location'
    field to the database, but I gather you can't do that.

    --
    Brendan Reynolds

    "Newberry" <newberryDOG@zoom.co.uk> wrote in message
    news:43608983$0$23289$db0fefd9@news.zen.co.uk...
    > I've inherited a FoxPro database at work & I'm presently using Excel to
    > produce reports from the imported data.
    > I believe Access would be better suited for producing reports and so I am
    > trying to learn Access
    > .
    > I need to find particular words (locations i.e. store, compound) which
    > have been typed in a comment field, and in excel I would use something
    > like:
    >
    > =IF(ISNUMBER(SEARCH("store",R2)),"DS",IF(ISNUMBER(SEARCH("compound",R2)),"DC",IF(ISNUMBER(SEARCH("laundry",R2)),"DL","2B")))
    >
    > How do I achieve this in Access as I want to produce a report that is
    > sorted by location.
    >
    > FYI I can not change the FoxPro database only export the information in
    > it.
    >
    > Any constructive help would be appreciated
    > Newberry
    >
    > --
    > Remove DOG from email address to contact
    >
    > --
    > Remove DOG from email address to contact
    >
     

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