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Group Database Entries by Month

Discussion in 'Information Technology' started by Amy Baker, Jul 28, 2006.

  1. Amy Baker

    Amy Baker
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    Guest

    I have an Access database with hundreds of records. All of these records
    have a "Status", a "Priority" and an "As-of Date". I am trying to create a
    bar chart that will show me the "Status" and "Priority" by month. I don't
    need the specific "As-of Date"--not January 6, 2006--just January 2006.
    Essentially, I just want to show that in January of 2006, I had five priority
    one's, ten priority two's, and six priority three's. Thanks for any help.
     
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  3. Appelq

    Appelq
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    Guest

    In the report that feed the Bar chart, add a calculated field:
    AsOfMonth:Month([As-of Date])
    You can "Group By" on that field as needed, etc.
    The Month() function will display the Month Number only.
    If your report spans a year and you want Dec 2005 to sort before Jan 2006,
    you can add another calculated field AsOfYear:Year(As-of Date])
    Sort first on Year then on Month for the report, and you don't have to show
    the Year field in the output.




    "Amy Baker" wrote:

    > I have an Access database with hundreds of records. All of these records
    > have a "Status", a "Priority" and an "As-of Date". I am trying to create a
    > bar chart that will show me the "Status" and "Priority" by month. I don't
    > need the specific "As-of Date"--not January 6, 2006--just January 2006.
    > Essentially, I just want to show that in January of 2006, I had five priority
    > one's, ten priority two's, and six priority three's. Thanks for any help.
     
  4. Ron2006

    Ron2006
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    Guest

    In query wizard
    in the field build
    year( As-of-date) & month( as-of-date) - format is
    not quite right-use the build option

    in action line "Group by"

    Ron
     
  5. Amy Baker

    Amy Baker
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    Guest

    Thank you for the quick reply. But, how do I add a calculated field? I'm
    sorry, I'm just not very experienced with Access.

    "Amy Baker" wrote:

    > I have an Access database with hundreds of records. All of these records
    > have a "Status", a "Priority" and an "As-of Date". I am trying to create a
    > bar chart that will show me the "Status" and "Priority" by month. I don't
    > need the specific "As-of Date"--not January 6, 2006--just January 2006.
    > Essentially, I just want to show that in January of 2006, I had five priority
    > one's, ten priority two's, and six priority three's. Thanks for any help.
     

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