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Deleting records from past year.

Discussion in 'Information Technology' started by Ron, Nov 17, 2005.

  1. Ron

    Ron
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    Guest

    I use a student database and it is getting huge. How do I store the previous
    records on a cd, and then start the new year with a fresh database with no
    records.
     
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  3. Steve Schapel

    Steve Schapel
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    Guest

    Ron,

    Do you have a split database, with the application objects (forms,
    reports, etc) in one file, linking to the core data tables in another
    file? If so, you can simply make a copy of the backend data file,
    delete all the records from it, and keep the copy as your archive of the
    previous year's data.

    --
    Steve Schapel, Microsoft Access MVP


    Ron wrote:
    > I use a student database and it is getting huge. How do I store the previous
    > records on a cd, and then start the new year with a fresh database with no
    > records.
     
  4. Ron Hinds

    Ron Hinds
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    Guest

    The simplest way (though this may not be suitable for you) is to copy the
    database as it exists to the CD. That takes care of the old records. Now
    create a new database, and import everything from the previous one except
    the tables. Import them separately, but click Options>> and choose the radio
    button that says "Definition Only" under "Import Tables". This will give you
    a "clean" database to start fresh from.

    "Ron" <Ron@discussions.microsoft.com> wrote in message
    news:F527DAE1-31BB-4785-8A49-9CFB0D976820@microsoft.com...
    > I use a student database and it is getting huge. How do I store the

    previous
    > records on a cd, and then start the new year with a fresh database with no
    > records.
     
  5. BruceM

    BruceM
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    Guest

    You could use a query to limit the records to ones within a particular date
    range. You could use a similarly constructed make-table query to create a
    table based on records you would like to archive, then you could delete
    those records from the main table (or use another make-table query to create
    a table containing only records that were not part of the archive record
    set.
    Having said this, Access can handle a lot of records without problems. Are
    there performance issues that are leading you to seek this solution? If so,
    what kinds of problems, and with what number of records. A database that is
    bogging down may be symptomatic of design irregularities.
    It occurs to me to wonder if you never need the old records. You can't
    readily use them in the database if they are on a CD. Why store them at
    all? If you do need them again, storing them on a CD is probably not your
    best solution.

    "Ron" <Ron@discussions.microsoft.com> wrote in message
    news:F527DAE1-31BB-4785-8A49-9CFB0D976820@microsoft.com...
    >I use a student database and it is getting huge. How do I store the
    >previous
    > records on a cd, and then start the new year with a fresh database with no
    > records.
     
  6. ldiaz

    ldiaz
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    Guest

    If you want to do that, copy your DataBase to your CD with an especific name
    like fo example Students DataBase2005, once copiedd open your DataBase and
    delete all records from you Table.

    if my answer was correct click YES in:
    """"Was this post helpful to you?"""

    Thanks
    ldiaz

    "Ron" wrote:

    > I use a student database and it is getting huge. How do I store the previous
    > records on a cd, and then start the new year with a fresh database with no
    > records.
     
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