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ComboBox Query question

Discussion in 'Information Technology' started by JonnyRotten, Jul 28, 2006.

  1. JonnyRotten

    JonnyRotten
    Expand Collapse
    Guest

    I have two tables
    The first has a ID (key) field and enteries for Name
    The second has a ID field (tied to the first) and then 6 fields for
    activities. Called Activity1, Activity2, etc etc

    I would like to make a form that when they selected their Name from a
    combo box, another combobox would take its selections from a query tied
    to their name and put their 6 Activities into the second combo box.
    Writing the query is no problem, I just have all 7 fields it, where the
    Name field is "Like NameSelection" on the form
    but I cannot seem to make access take the next 6 fields and use their
    data to fill the combo box.

    Any advice is apperciated. Thank you!
     
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  3. Al Camp

    Al Camp
    Expand Collapse
    Guest

    Jonny,
    The problem is in your design. There should only be one activity field in the "many"
    table, rather than fields 1 thru 6.
    A combo box selects the value from only one column. It can not select Col 1 in one
    instance and Col 4 in another.
    Here's how your tables should be set up
    tblNames tblActivities
    CID Camper CID Activity
    12 Bob 12 Swimming
    16 Mary 12 Hiiking
    23 Joe 16 Canoeing
    12 Canoeing
    16 Swimming
    23 Baseball

    Now it's a simple matter to filter cboActivities by the the CID in cboCamper, and select
    one of the displayed activities.
    --
    hth
    Al Camp
    Candia Computer Consulting - Candia NH
    http://home.comcast.net/~cccsolutions


    "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    news:1149618744.291100.216350@g10g2000cwb.googlegroups.com...
    >I have two tables
    > The first has a ID (key) field and enteries for Name
    > The second has a ID field (tied to the first) and then 6 fields for
    > activities. Called Activity1, Activity2, etc etc
    >
    > I would like to make a form that when they selected their Name from a
    > combo box, another combobox would take its selections from a query tied
    > to their name and put their 6 Activities into the second combo box.
    > Writing the query is no problem, I just have all 7 fields it, where the
    > Name field is "Like NameSelection" on the form
    > but I cannot seem to make access take the next 6 fields and use their
    > data to fill the combo box.
    >
    > Any advice is apperciated. Thank you!
    >
     
  4. JonnyRotten

    JonnyRotten
    Expand Collapse
    Guest

    This is my first time using a relational table set up, so I am learning
    as I go.
    Thank you for your guidance.
    How can I make an easy form for a user to update only their activities?
    In your example, how could bob see all of his activities, and add,
    delete, or change one in a easy manner?

    Al Camp wrote:
    > Jonny,
    > The problem is in your design. There should only be one activity field in the "many"
    > table, rather than fields 1 thru 6.
    > A combo box selects the value from only one column. It can not select Col 1 in one
    > instance and Col 4 in another.
    > Here's how your tables should be set up
    > tblNames tblActivities
    > CID Camper CID Activity
    > 12 Bob 12 Swimming
    > 16 Mary 12 Hiiking
    > 23 Joe 16 Canoeing
    > 12 Canoeing
    > 16 Swimming
    > 23 Baseball
    >
    > Now it's a simple matter to filter cboActivities by the the CID in cboCamper, and select
    > one of the displayed activities.
    > --
    > hth
    > Al Camp
    > Candia Computer Consulting - Candia NH
    > http://home.comcast.net/~cccsolutions
    >
    >
    > "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    > news:1149618744.291100.216350@g10g2000cwb.googlegroups.com...
    > >I have two tables
    > > The first has a ID (key) field and enteries for Name
    > > The second has a ID field (tied to the first) and then 6 fields for
    > > activities. Called Activity1, Activity2, etc etc
    > >
    > > I would like to make a form that when they selected their Name from a
    > > combo box, another combobox would take its selections from a query tied
    > > to their name and put their 6 Activities into the second combo box.
    > > Writing the query is no problem, I just have all 7 fields it, where the
    > > Name field is "Like NameSelection" on the form
    > > but I cannot seem to make access take the next 6 fields and use their
    > > data to fill the combo box.
    > >
    > > Any advice is apperciated. Thank you!
    > >
     
  5. Al Camp

    Al Camp
    Expand Collapse
    Guest

    Jonny,
    Use a main form and a subform. The main form, based on my example tblCampers would
    provide all the details about each Camper (name, address, phone, etc...), the subform
    based on tblActivities would show any number of activities associated with Camper
    indicated on the Main form. Each of those subform records can be edited, deleted, or
    added to at any time.
    The Main form is the ONE (Camper) side of the relationship, and the Subform
    (Activities) represents the MANY side, related to each ither through the CamperID.

    --
    hth
    Al Camp
    Candia Computer Consulting - Candia NH
    http://home.comcast.net/~cccsolutions


    "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    news:1149625175.071754.11490@j55g2000cwa.googlegroups.com...
    > This is my first time using a relational table set up, so I am learning
    > as I go.
    > Thank you for your guidance.
    > How can I make an easy form for a user to update only their activities?
    > In your example, how could bob see all of his activities, and add,
    > delete, or change one in a easy manner?
    >
    > Al Camp wrote:
    >> Jonny,
    >> The problem is in your design. There should only be one activity field in the
    >> "many"
    >> table, rather than fields 1 thru 6.
    >> A combo box selects the value from only one column. It can not select Col 1 in one
    >> instance and Col 4 in another.
    >> Here's how your tables should be set up
    >> tblNames tblActivities
    >> CID Camper CID Activity
    >> 12 Bob 12 Swimming
    >> 16 Mary 12 Hiiking
    >> 23 Joe 16 Canoeing
    >> 12 Canoeing
    >> 16 Swimming
    >> 23 Baseball
    >>
    >> Now it's a simple matter to filter cboActivities by the the CID in cboCamper, and
    >> select
    >> one of the displayed activities.
    >> --
    >> hth
    >> Al Camp
    >> Candia Computer Consulting - Candia NH
    >> http://home.comcast.net/~cccsolutions
    >>
    >>
    >> "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    >> news:1149618744.291100.216350@g10g2000cwb.googlegroups.com...
    >> >I have two tables
    >> > The first has a ID (key) field and enteries for Name
    >> > The second has a ID field (tied to the first) and then 6 fields for
    >> > activities. Called Activity1, Activity2, etc etc
    >> >
    >> > I would like to make a form that when they selected their Name from a
    >> > combo box, another combobox would take its selections from a query tied
    >> > to their name and put their 6 Activities into the second combo box.
    >> > Writing the query is no problem, I just have all 7 fields it, where the
    >> > Name field is "Like NameSelection" on the form
    >> > but I cannot seem to make access take the next 6 fields and use their
    >> > data to fill the combo box.
    >> >
    >> > Any advice is apperciated. Thank you!
    >> >

    >
     
  6. JonnyRotten

    JonnyRotten
    Expand Collapse
    Guest

    OK. I did this, but how can I make the subform refresh when the main
    combo box is chosen?
    Thanks for all your help!!!
    Al Camp wrote:
    > Jonny,
    > Use a main form and a subform. The main form, based on my example tblCampers would
    > provide all the details about each Camper (name, address, phone, etc...), the subform
    > based on tblActivities would show any number of activities associated with Camper
    > indicated on the Main form. Each of those subform records can be edited, deleted, or
    > added to at any time.
    > The Main form is the ONE (Camper) side of the relationship, and the Subform
    > (Activities) represents the MANY side, related to each ither through the CamperID.
    >
    > --
    > hth
    > Al Camp
    > Candia Computer Consulting - Candia NH
    > http://home.comcast.net/~cccsolutions
    >
    >
    > "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    > news:1149625175.071754.11490@j55g2000cwa.googlegroups.com...
    > > This is my first time using a relational table set up, so I am learning
    > > as I go.
    > > Thank you for your guidance.
    > > How can I make an easy form for a user to update only their activities?
    > > In your example, how could bob see all of his activities, and add,
    > > delete, or change one in a easy manner?
    > >
    > > Al Camp wrote:
    > >> Jonny,
    > >> The problem is in your design. There should only be one activity field in the
    > >> "many"
    > >> table, rather than fields 1 thru 6.
    > >> A combo box selects the value from only one column. It can not select Col 1 in one
    > >> instance and Col 4 in another.
    > >> Here's how your tables should be set up
    > >> tblNames tblActivities
    > >> CID Camper CID Activity
    > >> 12 Bob 12 Swimming
    > >> 16 Mary 12 Hiiking
    > >> 23 Joe 16 Canoeing
    > >> 12 Canoeing
    > >> 16 Swimming
    > >> 23 Baseball
    > >>
    > >> Now it's a simple matter to filter cboActivities by the the CID in cboCamper, and
    > >> select
    > >> one of the displayed activities.
    > >> --
    > >> hth
    > >> Al Camp
    > >> Candia Computer Consulting - Candia NH
    > >> http://home.comcast.net/~cccsolutions
    > >>
    > >>
    > >> "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    > >> news:1149618744.291100.216350@g10g2000cwb.googlegroups.com...
    > >> >I have two tables
    > >> > The first has a ID (key) field and enteries for Name
    > >> > The second has a ID field (tied to the first) and then 6 fields for
    > >> > activities. Called Activity1, Activity2, etc etc
    > >> >
    > >> > I would like to make a form that when they selected their Name from a
    > >> > combo box, another combobox would take its selections from a query tied
    > >> > to their name and put their 6 Activities into the second combo box.
    > >> > Writing the query is no problem, I just have all 7 fields it, where the
    > >> > Name field is "Like NameSelection" on the form
    > >> > but I cannot seem to make access take the next 6 fields and use their
    > >> > data to fill the combo box.
    > >> >
    > >> > Any advice is apperciated. Thank you!
    > >> >

    > >
     
  7. Al Camp

    Al Camp
    Expand Collapse
    Guest

    Jonny,
    I think your misunderstanding me. (still using the "camping" example)...
    You create a form that displays all the Camper information. You might have say 80
    records, one for each camper.
    On that form you have a subform for entering one, or many, activities that camper is
    involved with. When you want to change the activities for a camper, you go to that
    campers record. The subform (associated to the camper vis the CamperID) will always
    dusplay only those records associated with that camper.
    You simply go into the subform, for that camper, and add, delete, or edit any of the
    activity records.

    That's a basic data entry form for (One) Campers and their (Many) activities...

    --
    hth
    Al Camp
    Candia Computer Consulting - Candia NH
    http://home.comcast.net/~cccsolutions


    "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    news:1149644226.863086.251830@c74g2000cwc.googlegroups.com...
    > OK. I did this, but how can I make the subform refresh when the main
    > combo box is chosen?
    > Thanks for all your help!!!
    > Al Camp wrote:
    >> Jonny,
    >> Use a main form and a subform. The main form, based on my example tblCampers would
    >> provide all the details about each Camper (name, address, phone, etc...), the subform
    >> based on tblActivities would show any number of activities associated with Camper
    >> indicated on the Main form. Each of those subform records can be edited, deleted, or
    >> added to at any time.
    >> The Main form is the ONE (Camper) side of the relationship, and the Subform
    >> (Activities) represents the MANY side, related to each ither through the CamperID.
    >>
    >> --
    >> hth
    >> Al Camp
    >> Candia Computer Consulting - Candia NH
    >> http://home.comcast.net/~cccsolutions
    >>
    >>
    >> "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    >> news:1149625175.071754.11490@j55g2000cwa.googlegroups.com...
    >> > This is my first time using a relational table set up, so I am learning
    >> > as I go.
    >> > Thank you for your guidance.
    >> > How can I make an easy form for a user to update only their activities?
    >> > In your example, how could bob see all of his activities, and add,
    >> > delete, or change one in a easy manner?
    >> >
    >> > Al Camp wrote:
    >> >> Jonny,
    >> >> The problem is in your design. There should only be one activity field in the
    >> >> "many"
    >> >> table, rather than fields 1 thru 6.
    >> >> A combo box selects the value from only one column. It can not select Col 1 in
    >> >> one
    >> >> instance and Col 4 in another.
    >> >> Here's how your tables should be set up
    >> >> tblNames tblActivities
    >> >> CID Camper CID Activity
    >> >> 12 Bob 12 Swimming
    >> >> 16 Mary 12 Hiiking
    >> >> 23 Joe 16 Canoeing
    >> >> 12 Canoeing
    >> >> 16 Swimming
    >> >> 23 Baseball
    >> >>
    >> >> Now it's a simple matter to filter cboActivities by the the CID in cboCamper, and
    >> >> select
    >> >> one of the displayed activities.
    >> >> --
    >> >> hth
    >> >> Al Camp
    >> >> Candia Computer Consulting - Candia NH
    >> >> http://home.comcast.net/~cccsolutions
    >> >>
    >> >>
    >> >> "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    >> >> news:1149618744.291100.216350@g10g2000cwb.googlegroups.com...
    >> >> >I have two tables
    >> >> > The first has a ID (key) field and enteries for Name
    >> >> > The second has a ID field (tied to the first) and then 6 fields for
    >> >> > activities. Called Activity1, Activity2, etc etc
    >> >> >
    >> >> > I would like to make a form that when they selected their Name from a
    >> >> > combo box, another combobox would take its selections from a query tied
    >> >> > to their name and put their 6 Activities into the second combo box.
    >> >> > Writing the query is no problem, I just have all 7 fields it, where the
    >> >> > Name field is "Like NameSelection" on the form
    >> >> > but I cannot seem to make access take the next 6 fields and use their
    >> >> > data to fill the combo box.
    >> >> >
    >> >> > Any advice is apperciated. Thank you!
    >> >> >
    >> >

    >
     
  8. JonnyRotten

    JonnyRotten
    Expand Collapse
    Guest

    Ok, but say I have 50 campers each with 8 activities. Thats 400
    enteries they will have to seach through to find theirs. I would like
    to have a combo box where they could select their name, and it would
    display all of their activites in the subform.
    I'm having a hard time making this happen.

    Al Camp wrote:
    > Jonny,
    > I think your misunderstanding me. (still using the "camping" example)...
    > You create a form that displays all the Camper information. You might have say 80
    > records, one for each camper.
    > On that form you have a subform for entering one, or many, activities that camper is
    > involved with. When you want to change the activities for a camper, you go to that
    > campers record. The subform (associated to the camper vis the CamperID) will always
    > dusplay only those records associated with that camper.
    > You simply go into the subform, for that camper, and add, delete, or edit any of the
    > activity records.
    >
    > That's a basic data entry form for (One) Campers and their (Many) activities...
    >
    > --
    > hth
    > Al Camp
    > Candia Computer Consulting - Candia NH
    > http://home.comcast.net/~cccsolutions
    >
    >
    > "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    > news:1149644226.863086.251830@c74g2000cwc.googlegroups.com...
    > > OK. I did this, but how can I make the subform refresh when the main
    > > combo box is chosen?
    > > Thanks for all your help!!!
    > > Al Camp wrote:
    > >> Jonny,
    > >> Use a main form and a subform. The main form, based on my example tblCampers would
    > >> provide all the details about each Camper (name, address, phone, etc...), the subform
    > >> based on tblActivities would show any number of activities associated with Camper
    > >> indicated on the Main form. Each of those subform records can be edited, deleted, or
    > >> added to at any time.
    > >> The Main form is the ONE (Camper) side of the relationship, and the Subform
    > >> (Activities) represents the MANY side, related to each ither through the CamperID.
    > >>
    > >> --
    > >> hth
    > >> Al Camp
    > >> Candia Computer Consulting - Candia NH
    > >> http://home.comcast.net/~cccsolutions
    > >>
    > >>
    > >> "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    > >> news:1149625175.071754.11490@j55g2000cwa.googlegroups.com...
    > >> > This is my first time using a relational table set up, so I am learning
    > >> > as I go.
    > >> > Thank you for your guidance.
    > >> > How can I make an easy form for a user to update only their activities?
    > >> > In your example, how could bob see all of his activities, and add,
    > >> > delete, or change one in a easy manner?
    > >> >
    > >> > Al Camp wrote:
    > >> >> Jonny,
    > >> >> The problem is in your design. There should only be one activity field in the
    > >> >> "many"
    > >> >> table, rather than fields 1 thru 6.
    > >> >> A combo box selects the value from only one column. It can not select Col 1 in
    > >> >> one
    > >> >> instance and Col 4 in another.
    > >> >> Here's how your tables should be set up
    > >> >> tblNames tblActivities
    > >> >> CID Camper CID Activity
    > >> >> 12 Bob 12 Swimming
    > >> >> 16 Mary 12 Hiiking
    > >> >> 23 Joe 16 Canoeing
    > >> >> 12 Canoeing
    > >> >> 16 Swimming
    > >> >> 23 Baseball
    > >> >>
    > >> >> Now it's a simple matter to filter cboActivities by the the CID in cboCamper, and
    > >> >> select
    > >> >> one of the displayed activities.
    > >> >> --
    > >> >> hth
    > >> >> Al Camp
    > >> >> Candia Computer Consulting - Candia NH
    > >> >> http://home.comcast.net/~cccsolutions
    > >> >>
    > >> >>
    > >> >> "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    > >> >> news:1149618744.291100.216350@g10g2000cwb.googlegroups.com...
    > >> >> >I have two tables
    > >> >> > The first has a ID (key) field and enteries for Name
    > >> >> > The second has a ID field (tied to the first) and then 6 fields for
    > >> >> > activities. Called Activity1, Activity2, etc etc
    > >> >> >
    > >> >> > I would like to make a form that when they selected their Name from a
    > >> >> > combo box, another combobox would take its selections from a query tied
    > >> >> > to their name and put their 6 Activities into the second combo box.
    > >> >> > Writing the query is no problem, I just have all 7 fields it, where the
    > >> >> > Name field is "Like NameSelection" on the form
    > >> >> > but I cannot seem to make access take the next 6 fields and use their
    > >> >> > data to fill the combo box.
    > >> >> >
    > >> >> > Any advice is apperciated. Thank you!
    > >> >> >
    > >> >

    > >
     
  9. Al Camp

    Al Camp
    Expand Collapse
    Guest

    Jonny,
    You wrote...
    > Ok, but say I have 50 campers each with 8 activities. Thats 400
    > enteries they will have to seach through to find theirs.

    Not true... you'd only be involved with searching the 50 Camper records. You only have
    to find a Camper... the associated activities
    are automatically tied to that name.

    OK, if you've constructed the forms as I suggested, we can now add "convieniences" to
    that main form to make finding a camper... and their activities easier.
    On my website below, under Access Tips, I have a 97 and 2003 file called Combo Quick
    Find.
    It demonstrates how to add an unbound combo box to your form that will allow you to
    find (and go to) any camper's record quickly.
    --
    hth
    Al Camp
    Candia Computer Consulting - Candia NH
    http://home.comcast.net/~cccsolutions

    "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    news:1149682327.568218.288210@u72g2000cwu.googlegroups.com...
    > Ok, but say I have 50 campers each with 8 activities. Thats 400
    > enteries they will have to seach through to find theirs. I would like
    > to have a combo box where they could select their name, and it would
    > display all of their activites in the subform.
    > I'm having a hard time making this happen.
    >
    > Al Camp wrote:
    >> Jonny,
    >> I think your misunderstanding me. (still using the "camping" example)...
    >> You create a form that displays all the Camper information. You might have say 80
    >> records, one for each camper.
    >> On that form you have a subform for entering one, or many, activities that camper is
    >> involved with. When you want to change the activities for a camper, you go to that
    >> campers record. The subform (associated to the camper vis the CamperID) will always
    >> dusplay only those records associated with that camper.
    >> You simply go into the subform, for that camper, and add, delete, or edit any of the
    >> activity records.
    >>
    >> That's a basic data entry form for (One) Campers and their (Many) activities...
    >>
    >> --
    >> hth
    >> Al Camp
    >> Candia Computer Consulting - Candia NH
    >> http://home.comcast.net/~cccsolutions
    >>
    >>
    >> "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    >> news:1149644226.863086.251830@c74g2000cwc.googlegroups.com...
    >> > OK. I did this, but how can I make the subform refresh when the main
    >> > combo box is chosen?
    >> > Thanks for all your help!!!
    >> > Al Camp wrote:
    >> >> Jonny,
    >> >> Use a main form and a subform. The main form, based on my example tblCampers
    >> >> would
    >> >> provide all the details about each Camper (name, address, phone, etc...), the
    >> >> subform
    >> >> based on tblActivities would show any number of activities associated with Camper
    >> >> indicated on the Main form. Each of those subform records can be edited, deleted,
    >> >> or
    >> >> added to at any time.
    >> >> The Main form is the ONE (Camper) side of the relationship, and the Subform
    >> >> (Activities) represents the MANY side, related to each ither through the CamperID.
    >> >>
    >> >> --
    >> >> hth
    >> >> Al Camp
    >> >> Candia Computer Consulting - Candia NH
    >> >> http://home.comcast.net/~cccsolutions
    >> >>
    >> >>
    >> >> "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    >> >> news:1149625175.071754.11490@j55g2000cwa.googlegroups.com...
    >> >> > This is my first time using a relational table set up, so I am learning
    >> >> > as I go.
    >> >> > Thank you for your guidance.
    >> >> > How can I make an easy form for a user to update only their activities?
    >> >> > In your example, how could bob see all of his activities, and add,
    >> >> > delete, or change one in a easy manner?
    >> >> >
    >> >> > Al Camp wrote:
    >> >> >> Jonny,
    >> >> >> The problem is in your design. There should only be one activity field in the
    >> >> >> "many"
    >> >> >> table, rather than fields 1 thru 6.
    >> >> >> A combo box selects the value from only one column. It can not select Col 1
    >> >> >> in
    >> >> >> one
    >> >> >> instance and Col 4 in another.
    >> >> >> Here's how your tables should be set up
    >> >> >> tblNames tblActivities
    >> >> >> CID Camper CID Activity
    >> >> >> 12 Bob 12 Swimming
    >> >> >> 16 Mary 12 Hiiking
    >> >> >> 23 Joe 16 Canoeing
    >> >> >> 12 Canoeing
    >> >> >> 16 Swimming
    >> >> >> 23 Baseball
    >> >> >>
    >> >> >> Now it's a simple matter to filter cboActivities by the the CID in cboCamper, and
    >> >> >> select
    >> >> >> one of the displayed activities.
    >> >> >> --
    >> >> >> hth
    >> >> >> Al Camp
    >> >> >> Candia Computer Consulting - Candia NH
    >> >> >> http://home.comcast.net/~cccsolutions
    >> >> >>
    >> >> >>
    >> >> >> "JonnyRotten" <jon.gilmour@gmail.com> wrote in message
    >> >> >> news:1149618744.291100.216350@g10g2000cwb.googlegroups.com...
    >> >> >> >I have two tables
    >> >> >> > The first has a ID (key) field and enteries for Name
    >> >> >> > The second has a ID field (tied to the first) and then 6 fields for
    >> >> >> > activities. Called Activity1, Activity2, etc etc
    >> >> >> >
    >> >> >> > I would like to make a form that when they selected their Name from a
    >> >> >> > combo box, another combobox would take its selections from a query tied
    >> >> >> > to their name and put their 6 Activities into the second combo box.
    >> >> >> > Writing the query is no problem, I just have all 7 fields it, where the
    >> >> >> > Name field is "Like NameSelection" on the form
    >> >> >> > but I cannot seem to make access take the next 6 fields and use their
    >> >> >> > data to fill the combo box.
    >> >> >> >
    >> >> >> > Any advice is apperciated. Thank you!
    >> >> >> >
    >> >> >
    >> >

    >
     

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